Gadsden State Community College
Financial Services
Leave Reports
When an employee requests leave, the employee must complete a Leave Request Form . The form is signed by both the employee and the supervisor, and is kept by the supervisor for reporting on the Monthly Leave Report. It is recommend that leave request forms documenting leave reported for the month be kept with the area's carbon copy of the Leave Report for auditing purposes.
Leave Reports are hand mailed to Budget Managers with Confirmation Reports (around the 15th of each month.) The Budget Manager records leave taken by all employees listed on the report. Leave taken from the 16th of each month through the 15th of the following month is recorded on the Leave Report (other dates may be given on the on the Interoffice Memo attached.) The employees listed on the Leave Report sign for the number of hours recorded verifying that it is correct. The leave report must be signed by the proper administrators and returned to the Payroll Office by the time and date indicated on the Interoffice Memo which is attached.
The following is an example of a Leave Report:
GADSDEN STATE COMMUNITY COLLEGE DATE PAGE
INFORMATION TECHNOLOGY EMPLOYEE LEAVE REPORT 11 13 2000 4
FOR PERIOD 10 21 2000 THROUGH 11 20 2000
EMPLOYEE NAME SOC. SEC. --------LEAVE USED THIS PERIOD--------- --USED TO DATE -- A.L. S.L. PER EMPLOYEE
NUMBER A.L. S.L. PER PROF EMER A.L. S.L. BAL BAL BAL SIGNATURE
JOHNSON BOBBY GS 111 22 3333 8 8.00 24.00 32.00 16.00 _____________
CLEMMONS JOHN AN 222 33 4444 16 4 2.00 54.00 48.00 16.00 _____________
SMITH ANGELA GS 333 44 5555 12 8.00 150.00 300.00 16.00 _____________
I HAVE EXAMINED THE ABOVE REPORT FOR ACCURACY
AND BELIEVE IT TO BE CORRECT EXCEPT AS NOTED. SIGNED_______________________
SIGNED_______________________
SIGNED_______________________
APPROVED_______________________
The areas in blue are where information may be added and where signatures are required.
