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Gadsden State Community College

Financial Services

Monthly Budget Reports

Monthly budget reports are hand mailed to Budget Managers.

    The first report lists information for each object code that exists within a budget.  The following information is provided:

  1. Budgeted - The original amount budgeted for the object code plus any increases made and minus and decreases.
  2. Expended - Total amount of payments made (money spent) from the object code.
  3. Encumbered - The total amount of current unpaid (outstanding) purchase orders for the object code.
  4. Balance - The amount of money currently available for the object code.  The amount is not encumbered and has not been spent.
  5. %xp - The percentage of the budgeted amount which is currently available for the object code.
    A second report is provided if there has been activity within the budget in the prior month.  This report list detail of any activity which occurred in the prior month.