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Gadsden State Community College

Financial Services

New Employees

New employees are to complete employment processes in the Personnel Office as well as the Payroll Office.  Due to stringent federal and state laws, the employment processes must be adhered to.  Each prospective employee must first complete the hiring process required by the Personnel Office.  Once the hiring process has been completed, the employee must complete the required forms and provide required documents to be added to the College payroll.

    New full-time employees meet with the Personnel Office to review payroll benefits, provide required documents and complete required forms.    

    New part-time employees that are non-resident aliens, meet with the Personnel Office for completion of required payroll forms and required documents.

    New part-time employees complete required payroll forms and provide required documents in the area which they will be employed.   The required forms and documents are as follows:

  1. Computer Information Sheet
  2. W-4   Federal Withholding Form
  3. A-4   State of Alabama Withholding Form
  4. I-9   Employment Eligibility Verification Form
    1. Attach copies of acceptable documents establishing identity and employment eligibility
      A copy of the social security card is preferred as one of the documents attached.  This will insure that tax records match the employee's social security records.
    2. Complete Section 2 - Employer Review and Verification (Instructions on back of form)
    3. Sign Certification
  5. Teachers' Retirement System of Alabama Member Information Record - Completed only by employees who are active members of the retirement system.  For Example:  A teacher teaching full-time at a public high school and part-time at Gadsden State Community College.  Retired members of the retirement system do not complete the form.
    College employees who are members of the Employees or Judicial Retirement System of Alabama do not complete this form.

    The completed payroll forms and documents are forwarded to the Payroll Accountant.