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Gadsden State Community College

Financial Services

Purchase Order Approval


  Requisitions are keyed in Banner and routed to the appropriate person for approval.  The Purchasing Agent receives the purchase order to process for approval.

    The Purchasing Agent confirms that any required documentation has been received and checks for bid accuracy.  The Purchasing Agent contacts the Budget Manager if there are questions about the purchase order, if documentation is needed or if budget revisions are required.  Purchase orders requiring further information are held in a pending file until all required information is received.

    Once all required information is received, the purchase order is signed by the Purchasing Agent denoting approval by the College to purchase the goods and/or services.  At this time, the purchase order can be distributed and the order for goods or services can be placed.

    All those involved in approving purchases will process approvals as quickly as possible.  However, when employees are on leave or away from campus, additional time may be needed.  Please keep this in mind and allow ample time for purchases to be approved.

PURCHASES IN EXCESS OF $10,000

The appropriate Cabinet Member must approve requisitions of $10,000.

The procedure is as follows:

  • Budget Manager keys requisition.
  • Requisition is routed to the appropriate cabinet member in Banner.
  • Approved requisition is routed to Purchasing for processing.


PURCHASES IN EXCESS OF $25,000

Purchases $25,000 and over must be approved by the president.

The procedure is as follows:

  • Budget Manager keys requisition.
  • Requisition is routed to the President for approval in Banner.
  • Purchasing Agent forwards purchase orders $25,000 or over to the President.  (All grant purchases are also approved by the Cabinet Member.)