Purchase Order Request Procedure
When goods or services are needed, they may be requisitioned by the Budget Manager through the purchase order system. Requisitions are entered on the computer system by the Budget Manager or a person appointed by the Budget Manager. Any required documentation is to be forwarded to the Purchasing Office at the time a requisition is entered into the computer system. Complete documentation is required in order for a purchase order to be processed for approval.
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Requisitions for bid or state contract items must include the bid or state contract number and item number if available. Enter bid or state contract information in the description section of this screen. This serves as documentation that items purchased are purchased from a bid or state contract.
Bid information to be provided is as follows:
- bid numbers
- line item numbers
Alabama State Contract information to be provided is as follows:
- Alabama State Contact number
- contract line number
- commodity number
- discount (if any) or contract price (If there is a discount, show suggested retail price minus discount.)
- address of local distributor if you have worked with one