Satisfactory Academic Progress

Satisfactory Academic Progress will be measured at the end of each semester of enrollment at Gadsden State. Students are required under federal regulations to maintain certain standards of progress depending on the number of hours attempted in college. It is the student’s responsibility to read and understand all policies associated with financial aid funding.

GPA requirements for long-term certificate and degree-seeking students

  • If the student has attempted 0-21 hours, he/she must maintain a 1.5 GPA.
  • If the student has attempted 22-32 hours, he/she must maintain a 1.75 GPA.
  • If the student has attempted 33 or more hours, he/she must maintain a 2.0 GPA.

 

Pace (completion rate/percentage) required by long-term certificate and degree-seeking students

  • If the student has attempted 0-21 hours, he/she must maintain a 58% pace.
  • If the student has attempted 22-32 hours, he/she must maintain a 62% pace.
  • If the student has attempted 33 or more hours, he/she must maintain a 67% pace.

 

GPA requirements for short-term certificate (24-29 credit hours) students

  • If the student has attempted 0-17 hours, he/she must maintain a 1.5 GPA.
  • If the student has attempted 18 or more hours, he/she must maintain a 2.0 GPA.

 

Pace (completion rate/percentage) required for short-term certificate (24-29 credit hours) students

  • If the student has attempted 0-17 hours, he/she must maintain a 58% pace.
  • If the student has attempted 18 or more hours, he/she must maintain a 67% pace.

Note: Pace = Cumulative Hours Completed
                      Cumulative Hours Attempted


Additional Regulations

  • A student is only allowed 150% of the respective program length to complete the degree or certificate. For example, a degree-seeking student can attend Gadsden State for three years, which is 150% of a two-year major. Failure to complete within this allotted timeframe will result in loss of eligibility. Regardless of the credit’s applicability to the current major, all hours attempted, as well as transfer hours accepted, will be included in the maximum timeframe calculation. A change in major or academic program does not reset the 150% timeframe.
  • If a student fails to meet any of the requirements listed, he/she will be given one warning semester in which he/she will be eligible to receive aid. Warning periods apply to GPA and pace only; no warning term will be given for maximum timeframe.
  • After attending one warning semester, the student must have the required GPA and pace to continue to receive federal aid.
  • If a student has lost eligibility, he/she may appeal – given the student has mitigating circumstances that caused unsuccessful coursework. An appeal cannot be approved for a prior term.
  • Additional information follows in regard to the treatment of repeated, incomplete, withdrawn, bankrupted, forgiven, and transitional (remedial) classes, as well as transfer credit, grade changes, and clock-hour programs:
    • Repeated classes will be factored into the GPA, pace, and maximum timeframe calculations.  In addition, a student can only repeat a successfully-passed class using federal aid once. Only one passed class counts toward graduation; therefore, the class will be counted in passed hours only once which may affect the pace.
    • Incompletes will be factored into the GPA, pace, and maximum timeframe calculations.
    • Withdrawals will not be factored into the GPA calculation but will be included in the pace and maximum timeframe calculations.
    • Accepted transfer credits will not be factored into the GPA calculation all accepted will be included in the pace and maximum timeframe calculations, regardless of the credit’s applicability to the current major.
    • Following acceptance of transfer credits, an official review of these credits will be included at the end of the next semester of enrollment at GSCC.
    • Bankrupted classes will be factored into the GPA, pace, and maximum timeframe calculations.
    • Forgiven classes will be factored into the GPA, pace, and maximum timeframe calculations.
    • Transitional (remedial) classes will be factored into the GPA, pace, and maximum timeframe calculations.
    • After a grade change (except an Incomplete) has been instituted for a prior term, SAP will be recalculated at that time.  When an Incomplete grade is updated to a final grade, it will be factored into the SAP calculation at the time of the next formal evaluation.
    • There is a 30-hour limit on remedial/developmental classes.
    • ESL and Job Corp coursework will not be factored into the GPA, pace, or maximum timeframe calculations because these classes are not counted towards graduation.
    • Dropped courses during the add/drop period will not be factored into GPA, pace, or maximum timeframe calculations.
    • Each payment period, clock hours and instructional weeks must be successfully completed to maintain good SAP in a clock-hour program.
    • The final pace result will be rounded based on traditional rounding rules (e.g. 66.5% = 67%)

In some cases, a student who is not meeting SAP may regain eligibility for Title IV aid. Options may include a) paying for classes or b) successfully appealing.


Financial Aid Appeal

A student may submit a Financial Aid Appeal if he/she can provide documented proof of mitigating circumstances.  Mitigating circumstances are those that are beyond the student’s control. If a student files an appeal due to the MAX timeframe, he/she must be meeting the other two components (GPA and pace or percentage). An appeal cannot be approved for a prior term.

A student must submit the appeal and all documentation pertaining to the appeal in time to ensure aid can be awarded by the end of the drop/add period.  Submitting a Financial Aid Appeal is NOT an automatic approval.

The Financial Aid Appeals Committee will meet each semester to consider completed appeals.  The decision of the Appeals Committee is final. Only one appeal will be considered per semester.

A student will be notified of the decision made by the Committee by e-mail. Students may check Banner SSB for statuses.

A student must follow the terms of his/her appeal if approved or lose financial aid eligibility.

An Academic Plan may be instituted for a student as an opportunity to restore the student to proper Satisfactory Academic Progress at a specified future point in time. The Plan can be voided if the student has changed majors or the student doesn’t follow the prescribed academic plan. GSCC does not allow a plan to exceed maximum timeframe.